Time Management and How to Use It at Work

Efficiency depends on the proper planning of things that need to be done by a certain time. This is true for personal efficiency and the entire team. Let’s look at the principles of time management at work and how you can practice becoming more organized, increasing your productivity.  By applying the principles of time management, you can eliminate such inconveniences and work more comfortably and productively. As a result, there will be time not only for work but also for rest, like gambling via a Bizzo Casino login or reading books.

What Is Time Management?

Time management is a system of time management that allows you to get more done. Our time is fixed — 24 hours a day. But the to-do list is constantly growing. And not necessarily the tasks that appeared earlier are more important than those that were added later. The method is designed to think through the list of things to do and the sequence in which they should be done so that it will be useful. The focus is on prioritizing tasks rather than sequential execution. As a result, even if it’s impossible to complete the entire list, the company’s productivity will be maintained.

Why You Need Time Management

Here are a few of the benefits that a business will realize if management and employees are trained in time management:

• The manager sees productivity, can easily highlight weak links, and can reorganize the structure of personnel or the order in which work is done. The company thrives; there is no inhibition due to their own disorganization.
• Stress levels are reduced. Without the use of time management techniques, it can happen that an employee gets carried away with a minor task. When he finishes it, he sees that a more important project is coming up, and there is little time left. As a result, the employee has to stay after work, work on weekends, or take the project home.The work of the team is synchronized. If everyone is properly organized, there will be no delays due to the fact that one department doesn’t have time, and this slows down the work of another department.

Time Management Principles

Let’s highlight the key principles of time management at work on which popular methods are based.

Setting Specific Goals

The head of the enterprise sets a goal for himself to bring production to a certain level in terms of output, obtaining cash turnover. There may also be a goal to attract a new investor, enter a new market, and launch additional goods for sale. For employees, motivation to achieve the goals will be the timely payment of wages with bonuses and additional incentives.

Planning

This is the drawing up of a schedule for the day, week, or month. The schedule shows how much work needs to be done. This helps guide the team on how well the process is going. The schedule should be realistic, matching the abilities and capabilities of the team.

Prioritization

Having a whole set of tasks that is regularly replenished with new ones, it’s important to prioritize. First, take on the most important ones, then minor, third minor, etc. Then it’s guaranteed that everything important will be accomplished, and if some of the small things aren’t completed in time, it won’t affect the productivity of the company.

It’s like putting sand and stones in a big glass. If you put the sand in first, the stones won’t fit. When you put the rocks in first, the sand fills the remaining space in the glass. That way, more will fit. The stones in the example are the more important things; they are done first. The sand is the secondary one.

Time Management Techniques

Let’s highlight popular techniques and methods of time management that are actively practiced by some companies:

• The 25-Minute System. Founded by Francesco Cirillo. 25 minutes is all you need to do the work without distracting yourself from anything. Then a 5-minute break. This allows you to break a large project into small segments without getting too tired. After every 4 cycles comes an extended break of 30 minutes.
• 52 over 17. A slightly extended version with the same principle. It’s handy if you can concentrate on a task for 52 minutes.
• 90 by 30. The longest interval method. 90 minutes to work and 30 minutes to rest. Suitable for small projects that can be fully completed in the specified time period.
• The principle of three cases. Task-oriented rather than time-oriented. The employee must complete a minimum of 3 projects during the day.
• 1-3-5. A more complex scheme of the same methodology, when for a working day, it’s necessary to perform one complex case, 3 of medium complexity, and 5 easy ones. You should start in order of importance, from difficult to easy.
• Kanban system. A system where the main tool is cards with cases written on them. They are moved through the columns on the board as the different stages of the project progress. The method visualizes the implementation, helps quickly identify the volume of cases, and shows the backlog.

Now there are software versions of some time management techniques. The action takes place on a computer screen. You make a list of things to do and prioritize them. There is a function of sending a reminder for each team member. The manager can see in the program window how many tasks are in progress and what their status is. This shows a clear picture and helps notice employees who are slowing down the process. They can be replaced, or their workload can be reduced to maintain productivity.